Candidate Privacy Policy Policy

The following privacy statement explains how we, Motor Depot Ltd we use the following trading styles (, CarSupermarket.Finance, Best Car Buyer,Interestfree4cars) protect visitors information gathered via this website and processed using our online recruitment software. If you as a visitor choose to submit information, you do so knowing that use of such data is in accordance with this privacy statement. We ensure generally accepted standards of technological security for the purpose of protecting information provided by visitors from misuse, loss or corruption. Only authorised personnel have access to personally identifiable information submitted through the website. Such employees are required to maintain the confidentiality of this sensitive data.

 As defined by the and the Data Protection Act 2018 (DPA, UK GDPR) Motor Depot Ltd is the Data Controller and ultimately responsible for ensuring the data you provide is kept secure, processed correctly and that you understand your legal rights in relation to the data you provide. As part of our Data Controller responsibilities we have an assigned Data Protection Officer who can be contacted at [email protected].

 The recruitment software we use via this website is supplied by Net-Worx (2001) Ltd (trading as networx) and they are defined as a Data Processor under the DPA 2018 (UK GDPR).

 They will only process your data in accordance with our instructions. networx can be contacted at: The Engine House, Wharfe bank Business Centre, Ilkley Rd, Otley LS21 3JP.The Data Protection Officer for networx can be contacted at [email protected].

 What information do we collect from you?

 The recruitment software collects only personally identifiable information that is specifically and voluntarily provided by visitors. As part of the registration process, we may collect the following (but not limited to):

 ·       Name, address, email, telephone number your application/CV, including (without limitation) details of your skills (education, professional qualifications and training), employment history and referees;

 ·       Whether you are eligible to work in the UK and hold a full driving licence

 ·       Answers to questions around your recruitment preferences

 ·       Any other information you wish to provide in support of building up yourcandidate account

  How will we use your personal information?

 We will use the personal information collected about you for the following purposes:

  ·       To assess your suitability for the role

 ·       To communicate with you regarding recruitment

 ·       To enable you optionallyto receivenotifications on relevant jobs you are seeking

 ·       To keep records relating to our hiring processes

 ·       To comply with legal or regulatory requirements

 ·       To carry out statistical analysis

 ·       To carry out background checks and reference checks, where applicable

 ·       To make up part of your personnel records if your application is successful

 ·       Will by preference be searchable on our candidate database

 It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint someone to that role.

 We also need to process your personal information to decide whether to enter into a contract [of employment] with you.

 Having received your application we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role we will then take up references and/ or carry out a criminal record check or any other check before confirming your appointment.

 If you fail to provide personal information

 If you fail to provide information when requested which is necessary for us to consider your application (such as evidence of qualifications or work history) we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

 How we use particularly sensitive personal information

 We will use your particularly sensitive personal information in the following ways:

  We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process for example whether adjustments need to be made during an interview.

 We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or orientation to ensure meaningful equal opportunity monitoring and reporting.

  Information about criminal convictions 

 Depending on the role that you are applying for, we may perform a criminal records check but we only do this where necessary. Examples of roles for which this may be required are those that involve advising or arranging finance products such as Sales Advisors and Compliance Advisors. 

 We carry out criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for a particular role.

 We have in place an appropriate safeguards which we are required by law to maintain when processing such data.

 Automated decision making

 You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

  Who might we share your information with?

 We will only share your personal informationwith carefullyselected third parties for the purposes of processing your application (e.g. professional advisers and other service providers who help us run our business including IT service providers, identity and background checking organisations, and companies who provide us with help managing our business.)

 All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow third party service providers and other entities in the group to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

 How long do we keep hold of your information?

 Your candidate account will be deactivated after 13 months of inactivity. You can deactivate your account at any time. At the same time as this, your data will be fully anonymised.

 How can I access the information you hold about me? Your rights

 We are dedicated to providing reasonable access to visitors who wish to review the personal information retained when they apply via our website site and correct any inaccuracies it may contain. Visitors who choose to register may access their profile, correct and update their details, or withdraw their details at any time. To do this, visitors can access their personal profile by using their secure login. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.

 Under certain circumstances, you have the following rights in relation to the way in which we deal with your personal data:

 ·       The right of erasure or to be forgotten. This enables you to ask us to delete or remove Personal Information where there is no good reason for us continuing to process it.

 ·       The right to rectification if information is inaccurate or out of date. This enables you to have any incomplete or inaccurate information we hold about you corrected.

 ·       The right of data portability (to obtain and reuse your personal data). This enables you to request the transfer of your Personal Information to a third party.

 ·       The right to object to Networx and the Controller and processors handling of your personal data This enables you to ask us to stop processing Personal Information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.

 ·       The right to withdraw your consent with regards to the handling of your personal data. This enables you to withdraw your consent. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely].

 ·       The right of access to your Personal Information (commonly known as a “data subject access request”). This enables you to receive a copy of the Personal Information we hold about you.

 ·       The right to lodge a complaint with a supervisory authority - the ICO(

 Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account.

 Where you exercise your right to object or withdraw your consent we may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so. In such a case, we will not process more personal data than is required under the circumstances.

  If you are not satisfied by our actions, you can contact our Data Protection Officer at [email protected]m. If you remain dissatisfied, you have the right to refer the matter to the Information Commissioner( or seek recourse through the courts.

  Information Security

 We have in place reasonable commercial standards of technology and operational security along with internal policies and procedures to protect all information provided by visitors and applicants from loss, misuse, alteration or destruction.

  We have put in place procedures to deal with a suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

  Changes to our Privacy Policy

 We reserve the right to modify or amend this privacy statement at any time and for any reason, providing it maintains compliance with the UK General Data Protection Regulation and the Data Protection Act 2018.



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